2021年12月，浦東新區(qū)檢察院和信通院知識(shí)產(chǎn)權(quán)與創(chuàng)新發(fā)展中心共同發(fā)布了《企業(yè)知識(shí)產(chǎn)權(quán)合規(guī)標(biāo)準(zhǔn)指引（試行）》，成為全市首個(gè)專項(xiàng)合規(guī)標(biāo)準(zhǔn)指引，為涉知產(chǎn)類企業(yè)合規(guī)有效評(píng)估提供了規(guī)范指引，也為全市知識(shí)產(chǎn)權(quán)專項(xiàng)合規(guī)標(biāo)準(zhǔn)的制定提供了浦東樣本。指引發(fā)布后引起社會(huì)各界廣泛關(guān)注，現(xiàn)將全文予以公布。
企業(yè)知識(shí)產(chǎn)權(quán)合規(guī)標(biāo)準(zhǔn)指引
（試行）
上海市浦東新區(qū)人民檢察院
中國(guó)信息通信研究院知識(shí)產(chǎn)權(quán)與創(chuàng)新發(fā)展中心
（聯(lián)合發(fā)布）
2021年12月
企業(yè)知識(shí)產(chǎn)權(quán)合規(guī)標(biāo)準(zhǔn)指引（試行）
第一章 總則
第一條【制定依據(jù)】 為加強(qiáng)企業(yè)的知識(shí)產(chǎn)權(quán)合規(guī)工作管理，有效防范和化解知識(shí)產(chǎn)權(quán)合規(guī)風(fēng)險(xiǎn)，引導(dǎo)企業(yè)依法合規(guī)經(jīng)營(yíng)、健康發(fā)展，根據(jù)《關(guān)于建立涉案企業(yè)合規(guī)第三方監(jiān)督評(píng)估機(jī)制的指導(dǎo)意見(試行)》，參照《企業(yè)知識(shí)產(chǎn)權(quán)管理規(guī)范》，結(jié)合企業(yè)合規(guī)改革試點(diǎn)工作經(jīng)驗(yàn)，制定本指引。
第二條【制定目的】 企業(yè)知識(shí)產(chǎn)權(quán)合規(guī)風(fēng)險(xiǎn)管理的目標(biāo)是實(shí)現(xiàn)對(duì)知識(shí)產(chǎn)權(quán)合規(guī)風(fēng)險(xiǎn)的有效識(shí)別和管理，確保公司管理和各項(xiàng)經(jīng)營(yíng)活動(dòng)的合法合規(guī)，推動(dòng)企業(yè)全面加強(qiáng)知識(shí)產(chǎn)權(quán)合規(guī)管理，提升依法合規(guī)經(jīng)營(yíng)管理水平，保障企業(yè)持續(xù)健康發(fā)展。
第三條【合規(guī)風(fēng)險(xiǎn)】本指引所指的知識(shí)產(chǎn)權(quán)合規(guī)風(fēng)險(xiǎn)，是指企業(yè)及其員工因知識(shí)產(chǎn)權(quán)不合規(guī)行為，引發(fā)法律責(zé)任，造成刑事追責(zé)、經(jīng)濟(jì)或聲譽(yù)損失以及其他負(fù)面影響。涉知識(shí)產(chǎn)權(quán)的法律風(fēng)險(xiǎn)包括但不限于：
(一)專利權(quán)法律風(fēng)險(xiǎn)：1.專利許可權(quán)濫用風(fēng)險(xiǎn)、專利申請(qǐng)權(quán)爭(zhēng)議風(fēng)險(xiǎn)、被侵犯專利的風(fēng)險(xiǎn)、被提起專利侵權(quán)訴訟的風(fēng)險(xiǎn)、專利轉(zhuǎn)讓糾紛風(fēng)險(xiǎn)等;2.未能有效開發(fā)和實(shí)施專利的風(fēng)險(xiǎn)、管理不善導(dǎo)致專利失效的風(fēng)險(xiǎn)等。
(二)商標(biāo)權(quán)法律風(fēng)險(xiǎn)：1.商標(biāo)申請(qǐng)風(fēng)險(xiǎn)，商標(biāo)未注冊(cè)或被他人搶先注冊(cè)、申請(qǐng)類別不全、重點(diǎn)類別保護(hù)力度不夠、申請(qǐng)的標(biāo)識(shí)不全面;2.商標(biāo)使用風(fēng)險(xiǎn)，申請(qǐng)地域不全、未對(duì)目標(biāo)市場(chǎng)全面布局、對(duì)商品或服務(wù)類別越權(quán)使用或許可他人使用、侵犯他人在先權(quán)利、商標(biāo)使用不規(guī)范使用等。
(三)著作權(quán)法律風(fēng)險(xiǎn)：1.職務(wù)作品、委外創(chuàng)作、版權(quán)商的權(quán)屬確定風(fēng)險(xiǎn);2.作品素材侵權(quán)風(fēng)險(xiǎn);3.互聯(lián)網(wǎng)信息網(wǎng)絡(luò)傳播權(quán)侵權(quán);4.許可使用和轉(zhuǎn)讓中的法律風(fēng)險(xiǎn)等。
(四)商業(yè)秘密風(fēng)險(xiǎn)：1.被他人盜竊、以間諜或黑客手段竊取;2.內(nèi)部員工被收買;3.對(duì)外宣傳、合作過程中泄露;4.員工離職泄密等。
第四條【合規(guī)原則】 企業(yè)知識(shí)產(chǎn)權(quán)合規(guī)體系建設(shè)應(yīng)當(dāng)堅(jiān)持獨(dú)立性、有效性、全面性、動(dòng)態(tài)性和可查性原則：
(一)獨(dú)立性原則：合規(guī)職能部門的運(yùn)行不受任何不當(dāng)?shù)母蓴_和壓力;合規(guī)職能部門應(yīng)嚴(yán)格依照法律法規(guī)及企業(yè)相關(guān)制度規(guī)定等對(duì)企業(yè)和員工行為進(jìn)行客觀評(píng)價(jià)和處理;承擔(dān)合規(guī)管理職責(zé)的人員應(yīng)獨(dú)立履行職責(zé)，不受其他部門和人員的干涉。
(二)有效性原則：合規(guī)管理制度應(yīng)有效嵌入到經(jīng)營(yíng)業(yè)務(wù)的具體環(huán)節(jié)當(dāng)中，與法律風(fēng)險(xiǎn)防范、審計(jì)監(jiān)察、內(nèi)控及風(fēng)險(xiǎn)管理等工作相統(tǒng)籌、相銜接，并建立全員合規(guī)責(zé)任制，明確管理人員和各崗位員工的合規(guī)責(zé)任并督促有效落實(shí)，確保合規(guī)管理閉環(huán)。
(三)全面性原則：企業(yè)知識(shí)產(chǎn)權(quán)合規(guī)管理的基礎(chǔ)性和關(guān)鍵領(lǐng)域包括專利、商業(yè)秘密、商標(biāo)、著作權(quán);合規(guī)工作應(yīng)覆蓋業(yè)務(wù)涉及的研發(fā)、生產(chǎn)、銷售、對(duì)外合作、投資推廣、招投標(biāo)及采購(gòu)等各個(gè)環(huán)節(jié)，貫穿決策、執(zhí)行、監(jiān)督全流程，并確保所有與知識(shí)產(chǎn)權(quán)相關(guān)的業(yè)務(wù)、部門和人員均已納入合規(guī)工作體系。
(四)動(dòng)態(tài)性原則：合規(guī)工作應(yīng)與企業(yè)經(jīng)營(yíng)范圍、組織結(jié)構(gòu)和業(yè)務(wù)規(guī)模相適應(yīng);合規(guī)工作應(yīng)根據(jù)企業(yè)內(nèi)外部環(huán)境的變化適時(shí)進(jìn)行調(diào)整和完善;企業(yè)經(jīng)營(yíng)管理中存在的合規(guī)風(fēng)險(xiǎn)問題，要能夠得到及時(shí)反饋、糾正和改進(jìn)。
(五)可查證原則：合規(guī)工作應(yīng)有明確的流程規(guī)范作依據(jù)，確保企業(yè)合規(guī)管理有跡可循、有證可查。
第五條【合規(guī)體系】知識(shí)產(chǎn)權(quán)合規(guī)體系的建立應(yīng)當(dāng)涵蓋組織體系、制度體系、運(yùn)行體系、風(fēng)險(xiǎn)識(shí)別處置體系等。
第二章 合規(guī)管理組織體系
第六條【合規(guī)職責(zé)】 企業(yè)可根據(jù)自身行業(yè)性質(zhì)、經(jīng)營(yíng)規(guī)模等合理選擇和設(shè)置知識(shí)產(chǎn)權(quán)合規(guī)部門或合規(guī)人員，組織、協(xié)調(diào)和監(jiān)督合規(guī)管理工作，在直接負(fù)責(zé)各項(xiàng)合規(guī)管理工作的同時(shí)為其他部門提供合規(guī)管理支持，并確保其對(duì)涉及重大合規(guī)風(fēng)險(xiǎn)事項(xiàng)的一票否決權(quán)。其具體工作職責(zé)主要包括：
(一)研究起草合規(guī)管理計(jì)劃、制定合規(guī)管理制度，組織制訂合規(guī)管理戰(zhàn)略規(guī)劃及合規(guī)管理年度報(bào)告;
(二)持續(xù)關(guān)注法律法規(guī)等規(guī)則變化，組織開展合規(guī)風(fēng)險(xiǎn)識(shí)別與預(yù)警;
(三)參與企業(yè)重大決策并提出合規(guī)建議和意見，參與企業(yè)重大事項(xiàng)合規(guī)審查和風(fēng)險(xiǎn)應(yīng)對(duì);
(四)參與業(yè)務(wù)部門對(duì)重要商業(yè)伙伴的合規(guī)盡調(diào)和定期評(píng)價(jià);
(五)指導(dǎo)各部門合規(guī)工作落地，并提供合規(guī)咨詢，組織合規(guī)認(rèn)證;
(六)組織開展合規(guī)檢查與考核，對(duì)制度和流程進(jìn)行合規(guī)性評(píng)價(jià)，督促違規(guī)整改和持續(xù)改進(jìn);
(七)推動(dòng)合規(guī)責(zé)任納入崗位職責(zé)和員工績(jī)效管理;
(八)建立合規(guī)績(jī)效考核指標(biāo)，監(jiān)控和衡量合規(guī)績(jī)效;
(九)建立合規(guī)舉報(bào)管理體系，受理合規(guī)管理職責(zé)范圍內(nèi)的舉報(bào)，組織或參與對(duì)舉報(bào)事件的調(diào)查，并提出處理建議;
(十)組織或協(xié)助業(yè)務(wù)部門、人力資源部門開展合規(guī)培訓(xùn);
(十一)其他適合由合規(guī)職能部門承擔(dān)的合規(guī)管理職責(zé)。
第七條【組織保障】 企業(yè)董事會(huì)、監(jiān)事會(huì)、高級(jí)管理人員應(yīng)當(dāng)履行必要的合規(guī)管理職責(zé)，對(duì)知識(shí)產(chǎn)權(quán)合規(guī)計(jì)劃制定與執(zhí)行給予支持，確保合規(guī)部門(人員)行使職權(quán)的獨(dú)立，保障資源充足。
第八條【內(nèi)部配合】 企業(yè)各部門在職權(quán)范圍內(nèi)配合落實(shí)合規(guī)管理的日常工作，可在本部門設(shè)置合規(guī)聯(lián)絡(luò)員，進(jìn)行合規(guī)風(fēng)險(xiǎn)信息收集和報(bào)送，配合合規(guī)部門就相關(guān)問題調(diào)查并及時(shí)整改。
第三章 合規(guī)管理制度體系
第九條【合規(guī)審查】 企業(yè)應(yīng)建立健全規(guī)范化的知識(shí)產(chǎn)權(quán)事務(wù)管理和決策流程，將知識(shí)產(chǎn)權(quán)合規(guī)審查作為規(guī)章制度制定、重大事項(xiàng)決策、重要合同簽訂、重大項(xiàng)目運(yùn)營(yíng)等經(jīng)營(yíng)管理行為的必經(jīng)程序，及時(shí)對(duì)不合規(guī)的內(nèi)容提出修改建議，未經(jīng)合規(guī)審查不得實(shí)施。
第十條【合規(guī)監(jiān)察】 企業(yè)應(yīng)定期對(duì)知識(shí)產(chǎn)權(quán)合規(guī)體系進(jìn)行合規(guī)監(jiān)察，由合規(guī)管理部門人員落實(shí)實(shí)施，并形成合規(guī)監(jiān)察報(bào)告。監(jiān)察內(nèi)容主要包括對(duì)知識(shí)產(chǎn)權(quán)合規(guī)體系運(yùn)行有效性的評(píng)價(jià)和對(duì)知識(shí)產(chǎn)權(quán)合規(guī)績(jī)效進(jìn)行評(píng)價(jià)，以確保知識(shí)產(chǎn)權(quán)合規(guī)目標(biāo)的實(shí)現(xiàn)。
第十一條【合規(guī)舉報(bào)】 企業(yè)鼓勵(lì)對(duì)潛在或?qū)嶋H存在的違反知識(shí)產(chǎn)權(quán)合規(guī)方針或合規(guī)義務(wù)的行為進(jìn)行舉報(bào)。企業(yè)應(yīng)拓寬合規(guī)績(jī)效反饋來源，為相關(guān)人員設(shè)立舉報(bào)機(jī)制、求助熱線、情況反饋、建議箱等，為供應(yīng)商、承包商等第三方設(shè)立投訴處理系統(tǒng)，重點(diǎn)搜集有關(guān)企業(yè)不合規(guī)情況、合規(guī)疑問及對(duì)合規(guī)有效性和合規(guī)績(jī)效評(píng)價(jià)等反饋內(nèi)容。
第十二條【績(jī)效評(píng)價(jià)】 企業(yè)通過設(shè)立科學(xué)的知識(shí)產(chǎn)權(quán)合規(guī)績(jī)效考核評(píng)價(jià)指標(biāo)，科學(xué)評(píng)價(jià)各部門合規(guī)工作績(jī)效及合規(guī)工作貢獻(xiàn)，把知識(shí)產(chǎn)權(quán)合規(guī)績(jī)效考核評(píng)價(jià)納入對(duì)各部門及相關(guān)負(fù)責(zé)人的年度綜合考核，將員工的合規(guī)履職情況作為員工考核、提拔、評(píng)先選優(yōu)等工作的重要依據(jù)。
績(jī)效評(píng)價(jià)重點(diǎn)圍繞合規(guī)風(fēng)險(xiǎn)特征相關(guān)的指標(biāo)，包括不限于各項(xiàng)合規(guī)制度落實(shí)的主動(dòng)性和有效性、部門人員被有效培訓(xùn)的比例、相關(guān)監(jiān)管機(jī)構(gòu)介入的頻率、因不合規(guī)問題產(chǎn)生的被處罰、賠償、商譽(yù)受損等負(fù)面影響、潛在的不合規(guī)風(fēng)險(xiǎn)、合規(guī)相關(guān)信息的記錄保存情況等。
第十三條【不合規(guī)調(diào)查】 企業(yè)應(yīng)建立不合規(guī)的調(diào)查制度，堅(jiān)持公平、公正的調(diào)查原則，及時(shí)、徹底地調(diào)查對(duì)本企業(yè)及員工或有關(guān)第三方不當(dāng)行為的任何指控或懷疑。調(diào)查企業(yè)的應(yīng)對(duì)性文件、采取的一切紀(jì)律或補(bǔ)救措施，以及在吸取經(jīng)驗(yàn)教訓(xùn)后對(duì)知識(shí)產(chǎn)權(quán)合規(guī)管理體系的修訂。查明不當(dāng)行為的根源、知識(shí)產(chǎn)權(quán)合規(guī)管理體系的漏洞和責(zé)任缺失的原因，包括管理者、最高管理層和治理機(jī)構(gòu)的行為、職責(zé)。對(duì)查明的原因進(jìn)行審慎分析，分析應(yīng)考慮企業(yè)人員的數(shù)量、水平，以及不合規(guī)的程度、普遍性、嚴(yán)重性、持續(xù)時(shí)間和頻率等因素。
第十四條【文件信息化管理】企業(yè)應(yīng)建立文件信息化管理制度，確保對(duì)企業(yè)管理中形成的相關(guān)知識(shí)產(chǎn)權(quán)的重要過程予以記錄、標(biāo)識(shí)、貯存、保護(hù)、檢索、保存和處置;對(duì)行政決定、司法判決、律師函等外來文件進(jìn)行有效管理，確保其來源與取得時(shí)間的準(zhǔn)確性。外來文件和記錄文件應(yīng)當(dāng)完整，明確保管方式和保存期限。文件管理體系的載體，不限于紙質(zhì)文件，也包括電子文件。
第十五條【資源配置】 企業(yè)可以根據(jù)自身情況，設(shè)立知識(shí)產(chǎn)權(quán)經(jīng)常性預(yù)算科目，保障知識(shí)產(chǎn)權(quán)合規(guī)管理工作的正常進(jìn)行，經(jīng)費(fèi)項(xiàng)目科包括：用于知識(shí)產(chǎn)權(quán)申請(qǐng)、注冊(cè)、登記、維護(hù)、檢索、分析、評(píng)估、訴訟和培訓(xùn)等費(fèi)用;用于知識(shí)產(chǎn)權(quán)合規(guī)管理機(jī)構(gòu)的運(yùn)行費(fèi)用;用于知識(shí)產(chǎn)權(quán)合規(guī)管理體系建立、運(yùn)行、維護(hù)和更新的費(fèi)用;用于知識(shí)產(chǎn)權(quán)激勵(lì)的費(fèi)用。有條件的企業(yè)可設(shè)立知識(shí)產(chǎn)權(quán)風(fēng)險(xiǎn)準(zhǔn)備金。
第十六條【保密管理】企業(yè)應(yīng)建立保密管理制度，明確涉密人員，設(shè)定保密登記和接觸權(quán)限,對(duì)容易造成企業(yè)知識(shí)產(chǎn)權(quán)秘密流失的設(shè)備，規(guī)范其使用人員、目的、方式和流通;明確涉密信息范圍，規(guī)定保密等級(jí)、期限和傳遞、保存及銷毀的要求;明確涉密區(qū)域，規(guī)定客戶及參訪人員活動(dòng)范圍等。
第十七條【合規(guī)文化】 企業(yè)應(yīng)建立對(duì)技術(shù)人員、知識(shí)產(chǎn)權(quán)管理人員、全體員工分層級(jí)合規(guī)培訓(xùn)制度。從增強(qiáng)知識(shí)產(chǎn)權(quán)保護(hù)意識(shí)、知識(shí)產(chǎn)權(quán)價(jià)值觀、營(yíng)造崇尚創(chuàng)新尊重知識(shí)產(chǎn)權(quán)的氛圍、重視知識(shí)產(chǎn)權(quán)宣傳教育等方式進(jìn)行知識(shí)產(chǎn)權(quán)文化的建設(shè);結(jié)合知識(shí)產(chǎn)權(quán)管理制度建設(shè)和人才建設(shè)，構(gòu)建有利于調(diào)動(dòng)企業(yè)員工知識(shí)產(chǎn)權(quán)工作積極性的激勵(lì)機(jī)制，樹立尊重和保護(hù)知識(shí)產(chǎn)權(quán)的企業(yè)形象。
第四章 合規(guī)管理運(yùn)行體系
第十八條【獲取合規(guī)】 企業(yè)應(yīng)及時(shí)申請(qǐng)注冊(cè)登記各類知識(shí)產(chǎn)權(quán)，明確有關(guān)專利申請(qǐng)、集成電路布圖設(shè)計(jì)登記、商標(biāo)注冊(cè)、著作權(quán)登記、商業(yè)秘密保護(hù)等知識(shí)產(chǎn)權(quán)獲取及其后續(xù)維護(hù)或主動(dòng)放棄的管理措施和工作程序。
第十九條【維護(hù)合規(guī)】企業(yè)應(yīng)明晰處置和運(yùn)營(yíng)知識(shí)產(chǎn)權(quán)管理規(guī)定，明確職務(wù)發(fā)明成果的界定條件以及委托或合作開發(fā)成果知識(shí)產(chǎn)權(quán)歸屬的處置原則，明確有關(guān)專利權(quán)、商標(biāo)權(quán)、著作權(quán)等知識(shí)產(chǎn)權(quán)轉(zhuǎn)讓、許可、投資、質(zhì)押的管理措施和工作程序。
第二十條【運(yùn)用合規(guī)】企業(yè)應(yīng)注重生產(chǎn)經(jīng)營(yíng)環(huán)節(jié)知識(shí)產(chǎn)權(quán)管理，明確在原材料及設(shè)備采購(gòu)(包括軟件等)、技術(shù)和產(chǎn)品開發(fā)、技術(shù)轉(zhuǎn)讓(許可)與合作、委托加工、產(chǎn)品銷售、廣告宣傳或展銷、招投標(biāo)、進(jìn)出口貿(mào)易、企業(yè)合資及并購(gòu)和上市等環(huán)節(jié)中所可能涉及的各類知識(shí)產(chǎn)權(quán)事務(wù)的管理措施和工作程序：
(一)企業(yè)采購(gòu)活動(dòng)中的知識(shí)產(chǎn)權(quán)管理。企業(yè)應(yīng)收集相關(guān)知識(shí)產(chǎn)權(quán)信息，必要時(shí)應(yīng)要求供方提供權(quán)屬證明;做好供方信息、進(jìn)貨渠道、進(jìn)價(jià)策略等信息資料的管理和保密工作;在采購(gòu)合同中應(yīng)明確知識(shí)產(chǎn)權(quán)權(quán)屬、許可使用范圍、侵權(quán)責(zé)任承擔(dān)等內(nèi)容。
(二)企業(yè)生產(chǎn)活動(dòng)中的知識(shí)產(chǎn)權(quán)管理。注意發(fā)現(xiàn)有知識(shí)產(chǎn)權(quán)價(jià)值的創(chuàng)新成果，及時(shí)采取相應(yīng)的知識(shí)產(chǎn)權(quán)保護(hù)措施;對(duì)于生產(chǎn)過程中不宜對(duì)外公開的操作規(guī)程、各種報(bào)表和試驗(yàn)記錄、檢驗(yàn)檢測(cè)記錄等，應(yīng)建立相應(yīng)的保密制度，采取相應(yīng)的保密措施;承攬委托加工、來料加工、貼牌生產(chǎn)等加工業(yè)務(wù)時(shí)，注意規(guī)避對(duì)外加工業(yè)務(wù)中的知識(shí)產(chǎn)權(quán)風(fēng)險(xiǎn)，明確雙方知識(shí)產(chǎn)權(quán)權(quán)利義務(wù)、保密責(zé)任。
(三)企業(yè)研發(fā)活動(dòng)中的知識(shí)產(chǎn)權(quán)管理。建立研發(fā)活動(dòng)的知識(shí)產(chǎn)權(quán)跟蹤檢索分析與監(jiān)控制度;明確對(duì)研發(fā)成果的知識(shí)產(chǎn)權(quán)歸屬管理;加強(qiáng)對(duì)研發(fā)活動(dòng)的檔案和保密管理，建立技術(shù)研發(fā)檔案、記錄管理制度，確保研發(fā)活動(dòng)具有可追溯性;加強(qiáng)對(duì)研發(fā)成果申請(qǐng)專利的挖掘與質(zhì)量的管控。
(四)企業(yè)營(yíng)銷活動(dòng)的知識(shí)產(chǎn)權(quán)管理。對(duì)產(chǎn)品即將投放的市場(chǎng)進(jìn)行同類產(chǎn)品知識(shí)產(chǎn)權(quán)狀況的調(diào)查分析，防止遭遇知識(shí)產(chǎn)權(quán)侵權(quán)指控;正確使用注冊(cè)商標(biāo)或?qū)＠?hào)等知識(shí)產(chǎn)權(quán)標(biāo)志，對(duì)消費(fèi)者和有關(guān)市場(chǎng)主體進(jìn)行必要提醒;建立產(chǎn)品銷售市場(chǎng)監(jiān)控機(jī)制，多渠道地監(jiān)控同類產(chǎn)品的市場(chǎng)情況;對(duì)發(fā)現(xiàn)侵權(quán)的，應(yīng)當(dāng)進(jìn)行重點(diǎn)信息收集，必要情況時(shí)進(jìn)行公證。
第二十一條【上市審查】 企業(yè)上市前，應(yīng)對(duì)已有的無形資產(chǎn)的法律狀態(tài)、存續(xù)年限、法律風(fēng)險(xiǎn)等進(jìn)行整體的評(píng)估與規(guī)劃;對(duì)上市公司準(zhǔn)備使用的無形資產(chǎn)的權(quán)屬和法律狀態(tài)以及招股說明書中的相關(guān)內(nèi)容進(jìn)行審查;完整地披露知識(shí)產(chǎn)權(quán)獲取、喪失、轉(zhuǎn)讓等信息。
第二十二條【涉外業(yè)務(wù)】 企業(yè)應(yīng)積極開展涉外業(yè)務(wù)中的知識(shí)產(chǎn)權(quán)布局;對(duì)擬引進(jìn)的技術(shù)或者產(chǎn)品的相關(guān)知識(shí)產(chǎn)權(quán)狀況進(jìn)行調(diào)查分析，并對(duì)侵權(quán)風(fēng)險(xiǎn)進(jìn)行綜合評(píng)估;簽訂技術(shù)或產(chǎn)品引進(jìn)合同、輸出合同(包括代理合同)應(yīng)明確技術(shù)或產(chǎn)品引進(jìn)的許可方式和范圍、后續(xù)改進(jìn)成果的歸屬和分享、權(quán)利維護(hù)、雙方的保密責(zé)任和義務(wù)、引進(jìn)技術(shù)或產(chǎn)品發(fā)生知識(shí)產(chǎn)權(quán)侵權(quán)時(shí)供方應(yīng)承擔(dān)的法律責(zé)任等內(nèi)容。
第五章 合規(guī)風(fēng)險(xiǎn)識(shí)別處置體系
第二十三條【識(shí)別與預(yù)警】企業(yè)應(yīng)通過完善合規(guī)風(fēng)險(xiǎn)信息收集機(jī)制，全面系統(tǒng)梳理企業(yè)經(jīng)營(yíng)活動(dòng)中可能存在的合規(guī)風(fēng)險(xiǎn)，建立合規(guī)風(fēng)險(xiǎn)臺(tái)賬，對(duì)風(fēng)險(xiǎn)源、風(fēng)險(xiǎn)類別、風(fēng)險(xiǎn)形成因素、可能發(fā)生的后果及發(fā)生的概率等展開系統(tǒng)分析，對(duì)有典型意義、普遍存在的以及可能造成嚴(yán)重后果的風(fēng)險(xiǎn)應(yīng)及時(shí)發(fā)布預(yù)警。
第二十四條【風(fēng)險(xiǎn)檢查】 企業(yè)應(yīng)由合規(guī)管理部門人員牽頭，負(fù)責(zé)組織、協(xié)調(diào)企業(yè)各項(xiàng)合規(guī)檢查工作，可抽調(diào)相關(guān)部門人員共同組成檢查組，根據(jù)企業(yè)業(yè)務(wù)情況定期開展合規(guī)風(fēng)險(xiǎn)檢查。
針對(duì)檢查發(fā)現(xiàn)的合規(guī)風(fēng)險(xiǎn)，合規(guī)檢查組應(yīng)提出整改建議，各部門提出具體解決方案，解決方案經(jīng)合規(guī)檢查組確認(rèn)后，由合規(guī)管理機(jī)構(gòu)督促各部門積極落實(shí)整改方案。
第二十五條【風(fēng)險(xiǎn)分級(jí)】企業(yè)可對(duì)所識(shí)別的知識(shí)產(chǎn)權(quán)合規(guī)風(fēng)險(xiǎn)分為三類：重大知識(shí)產(chǎn)權(quán)風(fēng)險(xiǎn)、中等知識(shí)產(chǎn)權(quán)風(fēng)險(xiǎn)、一般知識(shí)產(chǎn)權(quán)風(fēng)險(xiǎn)。
(一)重大知識(shí)產(chǎn)權(quán)風(fēng)險(xiǎn)包括：法律、規(guī)則、準(zhǔn)則以及地方法治環(huán)境的重大變化對(duì)經(jīng)營(yíng)活動(dòng)產(chǎn)生的知識(shí)產(chǎn)權(quán)風(fēng)險(xiǎn);監(jiān)管機(jī)構(gòu)出具的各類處罰決定、監(jiān)管意見、風(fēng)險(xiǎn)提示等情況;向監(jiān)管機(jī)構(gòu)報(bào)送證明性材料、專項(xiàng)匯報(bào)材料、監(jiān)管意見落實(shí)整改情況、各類合規(guī)材料等相關(guān)情況;業(yè)務(wù)開展過程中存在的違反法律、規(guī)則和準(zhǔn)則的重大知識(shí)產(chǎn)權(quán)風(fēng)險(xiǎn)信息;各類制度文件中存在的不符合法律、規(guī)則和準(zhǔn)則要求的情況;因知識(shí)產(chǎn)權(quán)合規(guī)問題導(dǎo)致企業(yè)被訴的情況;其他應(yīng)被確定為重要合規(guī)風(fēng)險(xiǎn)的事項(xiàng)。
(二)中等知識(shí)產(chǎn)權(quán)風(fēng)險(xiǎn)包括：企業(yè)經(jīng)營(yíng)活動(dòng)中新出現(xiàn)的知識(shí)產(chǎn)權(quán)風(fēng)險(xiǎn)或原有風(fēng)險(xiǎn)的變化;既定合規(guī)風(fēng)險(xiǎn)應(yīng)對(duì)方案執(zhí)行情況及執(zhí)行效果發(fā)生變化，不能全部達(dá)到原來目標(biāo);對(duì)企業(yè)經(jīng)營(yíng)可能存在一定影響，但影響較小或未來造成直接損失較小;其他可以被認(rèn)定為中等合規(guī)風(fēng)險(xiǎn)的事項(xiàng)。
(三)除上述重要知識(shí)產(chǎn)權(quán)風(fēng)險(xiǎn)、中等知識(shí)產(chǎn)權(quán)風(fēng)險(xiǎn)外，企業(yè)對(duì)推動(dòng)知識(shí)產(chǎn)權(quán)合規(guī)管理、提升依法合規(guī)經(jīng)營(yíng)管理水平、保障公司持續(xù)健康發(fā)展影響較小，需要通過加強(qiáng)管理等方式進(jìn)行完善的事項(xiàng)，作為一般知識(shí)產(chǎn)權(quán)風(fēng)險(xiǎn)事項(xiàng)進(jìn)行管理。
第二十六條【風(fēng)險(xiǎn)應(yīng)對(duì)】 企業(yè)應(yīng)根據(jù)不同的合規(guī)風(fēng)險(xiǎn)類型制定和選擇知識(shí)產(chǎn)權(quán)風(fēng)險(xiǎn)應(yīng)對(duì)方案，應(yīng)對(duì)方案應(yīng)包括總體方案和專項(xiàng)方案。對(duì)重大風(fēng)險(xiǎn)事項(xiàng)，企業(yè)合規(guī)管理部門和各部門應(yīng)共同研究出臺(tái)具體整改方案，明確整改主體、具體責(zé)任人、整改時(shí)間節(jié)點(diǎn)等具體要求，合規(guī)管理部門以月為時(shí)間節(jié)點(diǎn)統(tǒng)計(jì)整改完成情況，并及時(shí)向企業(yè)決策層領(lǐng)導(dǎo)匯報(bào)。
第二十七條【問責(zé)機(jī)制】 企業(yè)根據(jù)自身情況制定合規(guī)風(fēng)險(xiǎn)問責(zé)，對(duì)知識(shí)產(chǎn)權(quán)合規(guī)績(jī)效目標(biāo)、績(jī)效獎(jiǎng)金和其他激勵(lì)措施進(jìn)行定期評(píng)審，以驗(yàn)證是否有適當(dāng)?shù)拇胧﹣矸乐共缓弦?guī)行為;對(duì)違反企業(yè)知識(shí)產(chǎn)權(quán)合規(guī)義務(wù)、目標(biāo)、制度和要求的人員，進(jìn)行適當(dāng)?shù)募o(jì)律處分，必要時(shí)追究相關(guān)責(zé)任。
第六章 第三方監(jiān)督評(píng)估體系
第二十八條【設(shè)計(jì)評(píng)估】合規(guī)管理體系設(shè)計(jì)的有效性評(píng)估和審查標(biāo)準(zhǔn)主要有：
(一)違規(guī)風(fēng)險(xiǎn)的識(shí)別和評(píng)估：1.是否定期組織合規(guī)管理部門(人員)，對(duì)可能面臨的知識(shí)產(chǎn)權(quán)合規(guī)風(fēng)險(xiǎn)進(jìn)行全面評(píng)估，重點(diǎn)識(shí)別在知識(shí)產(chǎn)權(quán)研發(fā)、采購(gòu)、生產(chǎn)、營(yíng)銷等生產(chǎn)經(jīng)營(yíng)各階段的風(fēng)險(xiǎn);2.是否根據(jù)風(fēng)險(xiǎn)識(shí)別和評(píng)估確定的合規(guī)管理重點(diǎn)問題，發(fā)展與可能面臨的知識(shí)產(chǎn)權(quán)合規(guī)風(fēng)險(xiǎn)相匹配的風(fēng)險(xiǎn)控制和處理能力;3.是否定期更新企業(yè)風(fēng)險(xiǎn)評(píng)估制度，及時(shí)識(shí)別和評(píng)估原有風(fēng)險(xiǎn)的新變化及新產(chǎn)生的風(fēng)險(xiǎn)。
(二)政策和程序安排：1.是否根據(jù)企業(yè)的合規(guī)風(fēng)險(xiǎn)、業(yè)務(wù)范圍、規(guī)模等，制定知識(shí)產(chǎn)權(quán)合規(guī)管理相關(guān)制度，對(duì)各個(gè)環(huán)節(jié)進(jìn)行規(guī)范化管理;2.是否明確相關(guān)制度的執(zhí)行標(biāo)準(zhǔn)，明確責(zé)任主體和責(zé)任內(nèi)容;3.是否對(duì)知識(shí)產(chǎn)權(quán)合規(guī)獲取、維護(hù)、運(yùn)用等重點(diǎn)環(huán)節(jié)建立合規(guī)管理運(yùn)行機(jī)制，防控可能產(chǎn)生的風(fēng)險(xiǎn)。
(三)培訓(xùn)和溝通安排：1.是否建立合規(guī)培訓(xùn)制度，定期組織開展有針對(duì)性的知識(shí)產(chǎn)權(quán)合規(guī)學(xué)習(xí)培訓(xùn)，確保員工充分認(rèn)識(shí)到知識(shí)產(chǎn)權(quán)合規(guī)重要性、掌握崗位知識(shí)產(chǎn)權(quán)專業(yè)技能，通過培訓(xùn)提升各層級(jí)的知識(shí)產(chǎn)權(quán)業(yè)務(wù)能力;2.是否建立知識(shí)產(chǎn)權(quán)及其合規(guī)管理的內(nèi)部及外部溝通渠道，并將知識(shí)產(chǎn)權(quán)合規(guī)文化、合規(guī)目標(biāo)及合規(guī)業(yè)務(wù)納入溝通內(nèi)容，確保及時(shí)收集和反饋相關(guān)信息。
(四)舉報(bào)和調(diào)查機(jī)制：1.是否建立知識(shí)產(chǎn)權(quán)合規(guī)舉報(bào)及調(diào)查管理辦法，是否對(duì)重點(diǎn)風(fēng)險(xiǎn)崗位人員建立專門檢查制度;2.是否以公開方式設(shè)置舉報(bào)途徑，是否確保所有人員了解舉報(bào)程序并能夠流暢使用相關(guān)舉報(bào)程序;3.是否建立不合規(guī)調(diào)查程序，確保及時(shí)、徹底地調(diào)查不合規(guī)行為及其原因。
(五)執(zhí)行和保障機(jī)構(gòu)：1.是否設(shè)立知識(shí)產(chǎn)權(quán)合規(guī)管理部門及合規(guī)人員，作為企業(yè)合規(guī)管理牽頭部門，組織、協(xié)調(diào)和監(jiān)督管理工作;2.是否明確企業(yè)審計(jì)、監(jiān)察、內(nèi)控、質(zhì)量、安全及各業(yè)務(wù)部門在各自職權(quán)范圍內(nèi)配合落實(shí)知識(shí)產(chǎn)權(quán)合規(guī)管理的日常工作;3.是否在確定企業(yè)知識(shí)產(chǎn)權(quán)合規(guī)相關(guān)人員時(shí)，要求具備相應(yīng)的專業(yè)資質(zhì)、良好的業(yè)務(wù)素質(zhì)及職業(yè)操守。
(六)第三方監(jiān)管機(jī)制：1.是否定期對(duì)知識(shí)產(chǎn)權(quán)合規(guī)體系進(jìn)行合規(guī)監(jiān)察并形成合規(guī)監(jiān)察報(bào)告，重點(diǎn)評(píng)價(jià)知識(shí)產(chǎn)權(quán)合規(guī)體系運(yùn)行的有效性，以確保知識(shí)產(chǎn)權(quán)合規(guī)目標(biāo)的實(shí)現(xiàn);2.是否在必要時(shí)聘請(qǐng)第三方機(jī)構(gòu)，對(duì)企業(yè)知識(shí)產(chǎn)權(quán)合規(guī)體系及合規(guī)風(fēng)險(xiǎn)管理有效性進(jìn)行評(píng)估，并出具評(píng)估報(bào)告。
第二十九條【執(zhí)行評(píng)估】 合規(guī)管理體系執(zhí)行的有效性評(píng)估和審查標(biāo)準(zhǔn)主要有：
(一)資源配置：1.企業(yè)是否為知識(shí)產(chǎn)權(quán)合規(guī)管理配套相關(guān)基礎(chǔ)設(shè)施，將遵守企業(yè)知識(shí)產(chǎn)權(quán)合規(guī)業(yè)務(wù)、制度及要求作為人員的雇傭條件，配置相應(yīng)人員;2.是否設(shè)立知識(shí)產(chǎn)權(quán)經(jīng)常性預(yù)算科目，包括用于知識(shí)產(chǎn)權(quán)申請(qǐng)、注冊(cè)、登記、維持、分析、評(píng)估、訴訟、培訓(xùn)、管理體系運(yùn)行、維護(hù)及更新等費(fèi)用，保障知識(shí)產(chǎn)權(quán)合規(guī)管理工作正常進(jìn)行。
(二)職責(zé)權(quán)限：1.是否明確知識(shí)產(chǎn)權(quán)合規(guī)管理部門及合規(guī)人員的崗位職責(zé);2.是否明確企業(yè)董事會(huì)、監(jiān)事會(huì)、高級(jí)管理人員應(yīng)當(dāng)履行的必要合規(guī)管理職責(zé);3.是否明確企業(yè)各部門配合落實(shí)知識(shí)產(chǎn)權(quán)合規(guī)管理的日常工作的職責(zé)及溝通程序。
(三)合規(guī)意識(shí)：1.企業(yè)管理層及責(zé)任人員是否具有知識(shí)產(chǎn)權(quán)合規(guī)意識(shí)，是否熟悉知識(shí)產(chǎn)權(quán)領(lǐng)域的法律法規(guī)，是否將知識(shí)產(chǎn)權(quán)合規(guī)工作列入公司管理、考核重點(diǎn)專項(xiàng)工作;2.企業(yè)員工是否具備知識(shí)產(chǎn)權(quán)合規(guī)基本意識(shí)，是否了解并遵守企業(yè)知識(shí)產(chǎn)權(quán)合規(guī)業(yè)務(wù)、制度及要求。
(四)合規(guī)管理能力：1.企業(yè)知識(shí)產(chǎn)權(quán)合規(guī)管理相關(guān)制度是否能夠有效運(yùn)行，知識(shí)產(chǎn)權(quán)合規(guī)重點(diǎn)環(huán)節(jié)的合規(guī)管理運(yùn)行機(jī)制根是否運(yùn)行流暢;2.是否制定知識(shí)產(chǎn)權(quán)合同管理制度，嚴(yán)格對(duì)合同有關(guān)知識(shí)產(chǎn)權(quán)約定進(jìn)行審查，包括明確知識(shí)產(chǎn)權(quán)歸屬、保密業(yè)務(wù)、侵權(quán)風(fēng)險(xiǎn)預(yù)案等;3.是否加強(qiáng)對(duì)第三方合作企業(yè)的合規(guī)審查及風(fēng)險(xiǎn)防控，包括審查第三方資質(zhì)、是否存在知識(shí)產(chǎn)權(quán)瑕疵、要求提供不侵犯知識(shí)產(chǎn)權(quán)承諾等。
(五)獎(jiǎng)懲機(jī)制：1.是否建立科學(xué)的知識(shí)產(chǎn)權(quán)合規(guī)績(jī)效考評(píng)指標(biāo)，圍繞合規(guī)風(fēng)險(xiǎn)特征相關(guān)指標(biāo)對(duì)員工進(jìn)行考核;2.是否建立并實(shí)施相關(guān)激勵(lì)流程，調(diào)動(dòng)員工進(jìn)行知識(shí)產(chǎn)權(quán)創(chuàng)新及合規(guī)管理的積極性;3.是否對(duì)違反企業(yè)知識(shí)產(chǎn)權(quán)合規(guī)義務(wù)、目標(biāo)、制度和要求的相關(guān)人員進(jìn)行必要的處分。
(六)文件化信息管理：是否將知識(shí)產(chǎn)權(quán)合規(guī)管理過程中的各項(xiàng)要素創(chuàng)建為文件化信息，建立知識(shí)產(chǎn)權(quán)信息數(shù)據(jù)庫(kù)，并有效維護(hù)和及時(shí)更新。
第三十條【質(zhì)效評(píng)估】 合規(guī)管理體系效果的有效性評(píng)估和審查標(biāo)準(zhǔn)主要有：
(一)合規(guī)文化：1.是否將經(jīng)營(yíng)活動(dòng)各環(huán)節(jié)相關(guān)的知識(shí)產(chǎn)權(quán)風(fēng)險(xiǎn)管理要求通過流程、制度、合同以及培訓(xùn)、會(huì)議等溝通方式向企業(yè)員工進(jìn)行宣傳、推廣，將知識(shí)產(chǎn)權(quán)風(fēng)險(xiǎn)管理理念及企業(yè)合規(guī)價(jià)值觀根植于經(jīng)營(yíng)活動(dòng)中，營(yíng)造企業(yè)知識(shí)產(chǎn)權(quán)合規(guī)文化;2.是否構(gòu)建有利于調(diào)動(dòng)員工積極性的激勵(lì)機(jī)制，樹立尊重和保護(hù)知識(shí)產(chǎn)權(quán)的企業(yè)形象。
(二)合規(guī)目標(biāo)：1.企業(yè)所有的知識(shí)產(chǎn)權(quán)經(jīng)營(yíng)活動(dòng)是否滿足合規(guī)目標(biāo)、符合合規(guī)要求;2.實(shí)現(xiàn)企業(yè)合規(guī)目標(biāo)的資源配置是否完善，是否有明確的時(shí)間安排及細(xì)化流程;3.是否定期監(jiān)督、檢查、記錄、評(píng)估合規(guī)目標(biāo)的進(jìn)度并進(jìn)行及時(shí)更新調(diào)整。
(三)可持續(xù)發(fā)展能力：1.是否根據(jù)知識(shí)產(chǎn)權(quán)相關(guān)法律規(guī)范的調(diào)整，及時(shí)調(diào)整企業(yè)的知識(shí)產(chǎn)權(quán)合規(guī)管理體系，確保其保持最新狀態(tài)，適應(yīng)企業(yè)的知識(shí)產(chǎn)權(quán)合規(guī)目標(biāo);2.是否定期開展知識(shí)產(chǎn)權(quán)風(fēng)險(xiǎn)內(nèi)部監(jiān)察，針對(duì)發(fā)現(xiàn)的合規(guī)風(fēng)險(xiǎn)，及時(shí)提出具體解決方案并積極落實(shí)整改。
(四)違規(guī)事件及其處理：1.發(fā)現(xiàn)違規(guī)事件時(shí)，企業(yè)是否及時(shí)采取措施控制并糾正，分析違規(guī)事件產(chǎn)生的原因;2.是否針對(duì)違規(guī)事件反映的管理問題及時(shí)進(jìn)行改進(jìn)和彌補(bǔ)管理漏洞，包括改進(jìn)業(yè)務(wù)流程、重新培訓(xùn)員工、加強(qiáng)預(yù)警機(jī)制等;3.是否向內(nèi)部和外部通報(bào)違規(guī)事件相關(guān)情況，保留文件化信息。
英文版
向上滑動(dòng)閱覽
Guidelines
for Enterprise Compliance with Intellectual Property Rights
(For Trial Implementation)
Chapter I General Rules
Article 1 [Formulation Basis]The Guidelines are formulated in accordance with “The Guiding Opinions on Establishment of a Third-party Supervision and evaluation Mechanism for the Compliance of Enterprises Involved in Criminal Cases(for Trail Implementation)”, the “Specifications for the Administration of Intellectual Property Rights of Enterprises” and the pilot working experience on enterprise compliance reforms, for the purposes of enhancing enterprises’ compliance management work for intellectual property rights, guarding against and defuse compliance risks related to intellectual property rights, and guiding enterprises to operate in compliance with relevant law and regulatory requirements as well as to develop healthily.
Article 2 [Purpose]The purposes of compliance management for intellectual property rights of enterprises are to effectively identify and manage compliance risks related to intellectual property rights, ensuring that management of enterprises and other business activities conforms to relevant laws and regulatory requirements; and to promote enterprises to comprehensively enhance their compliance management on intellectual property rights, advance their lawful business management level, and guarantee the sustainable and healthy development of enterprises.
Article 3 [Compliance Risks] The “compliance risks related to intellectual property rights” this Guidelines referred to, are legal responsibilities, criminal charges, financial or reputational losses or any other negative influences resulted from enterprises’ or its employees’ non-compliance actions. The legal risks concerning intellectual property rights include but not limited to:
(1) Risks of Patent Rights: 1. risks related to patent license abuses, the right of patent application disputes, patent being infringed, being involved in patent infringement lawsuit, and patent transfer disputes; 2. risks in failing to effectively develop and implement patent, and poor management causing invalidity of patent, etc.
(2) Risks of Trademarks: 1. risks in the application for trademarks: trademark not registered or pre-registered by others, incomplete registered categories, insufficient protection of key categories, incomplete application for marks; 2.risks in the implementation of trademarks: incomplete application for territories that registered trademarks can be used within, failure to make overall arrangements for target markets, using or licensing others to use the registered trademark beyond the licensed category of the goods or services, infringement of others’ prior rights, non-standardized use of trademarks, etc.
(3) Risks of Copyrights: 1. risks related to service works, commissioned works, and the confirmation of corporates’ copyrights thereof; 2. risks of works’ material infringements; 3. right of dissemination via information networks infringements; 4. legal risks in the licensed use and transfer of copyrights, etc.
(4) Risks of Trade Secrets: 1. risks of trade secrets being acquired by others via theft, spying or hacking; 2. risks of internal employees being bought off; 3. risks of trade secrets leakage in the course of external disseminations and collaborations; 4. risks of employees’ disclosure of trade secrets after leaving office, etc.
Article 4 [Compliance Principles]The establishment of enterprise compliance system for intellectual property rights should adhere to the principles of independence, effectiveness, comprehensiveness, dynamism and traceability:
(1) Independence: The operation of compliance management department shall be free from any undue interference and pressure; the compliance management department shall objectively evaluate and handle the acts of enterprises and its employees in strict accordance with laws and regulations as well as relevant rules of the enterprises; the personnel who undertake compliance management responsibilities shall perform its duties independently without any interference from other departments and personnel.
(2) Effectiveness: The compliance management system shall be effectively embedded in the specific processes of business operation, be integrated and connected with legal risks prevention, audit and supervision, internal control and risks management, etc. A compliance responsibility system, which specifies the compliance responsibilities of managers and employees for each position and supervises their effective implementation, shall be established for all employees to ensure a closed loop of compliance management.
(3) Comprehensiveness: The basic and key areas of enterprise compliance management for intellectual property rights include patents, trade secrets, trademarks and copyrights; the compliance work shall cover all business activities such as research and development, production, sales, cooperation, investment and marketing, biding, and procurement, etc., run through the whole process of decision-making, execution and supervision, and guarantee the inclusion of all intellectual property rights-related businesses, departments and personnel in the compliance system.
(4) Dynamism: The compliance work shall be compatible with the business scope of the enterprise, its organizational structure and business scale; timely adjustments and improvements shall be made to the compliance work according to the internal and external environment changes of the enterprise; the compliance risks exist in the business management shall be reported, corrected and improved in time.
(5) Traceability: The compliance work shall have clear procedural instructions to act upon, so as to ensure the compliance management of the enterprise can be traceable and provable.
Article 5 [Compliance Management System]The establishment of a compliance system for intellectual property rights shall include organizational system, institutional system, operating system, risks identification and handling system, etc.
Chapter II Compliance Management Organizational System
Article 6 [Compliance Responsibility]In light of its business nature and scales, enterprises may reasonably select and appoint intellectual property rights compliance management department or personnel, which can organize, coordinate and supervise enterprises’ compliance management work, take direct responsibilities for compliance management as well as simultaneously support other departments for compliance management. Enterprises may guarantee such department or personnel’s veto power for matters involving significant compliance risks. Their duties mainly include:
(1) Researching and drafting compliance management plans, making compliance management rules, organizing the development of strategic plans and annual reports of compliance management;
(2) Paying continuous attention to changes in laws, regulations and other rules, and organizing the identification and early warning of compliance risk;
(3) Participating in the enterprises’ major decisions-making, providing compliance suggestions and opinions, and taking part in compliance reviews and risk management on the enterprises’ material matters;
(4) Participating in the business sections’ due diligence and periodic evaluation for vital business partners;
(5) Instructing the implementation of compliance work in each department, providing compliance consulting, and organizing compliance certification;
(6) Organizing compliance inspection and assessment, conducting compliance evaluation over rules and procedures, and urging corrective actions and continuous improvements over non-compliance ;
(7) Promoting the integration of compliance responsibilities into job duties and employee’s performance management;
(8) Establishing compliance performance review indicators, monitoring and measuring compliance performance;
(9) Establishing compliance reporting management system, accepting reports within the scope of compliance management duties, organizing or participating in the investigation of reported incidents, and offering suggestions for handling;
(10) Organizing or assisting business departments and human resources sections to conduct compliance trainings;
(11) Other compliance management duties suitable for the compliance management department.
Article 7 [Organizational Support]The board of directors, board of supervISOrs and senior managers of enterprises shall perform necessary compliance management responsibilities, offer support for the formulation and implementation of the intellectual property rights’ compliance plan, and ensure the independent exercise of authority by the compliance management department (personnel), with sufficient resources guaranteed.
Article 8 [Internal Collaborations]Each department of enterprises shall collaborate within the scope of their authorities to implement the routine work of compliance management, and appoint a section compliance liaison, who will be able to collect and report information regarding compliance risks as well as to cooperate with the compliance department to investigate relevant issues and make corrections.
Chapter III Compliance Management Institutional System
Article 9 [Compliance Control] Enterprises shall establish a sound and standardized business management and decision-making process of intellectual property rights, take compliance control as a compulsory procedure for business management activities such as rules formulation, material matters’ decision-making, important contracts’ conclusion and significant projects’ operation, as well as propose changes to non-compliance content in time. Such activities shall not be implemented without compliancecontrol.
Article 10 [Compliance Monitoring]Compliance monitoring on the compliance system of intellectual property rights shall be conducted regularly by enterprises. Such monitoring shall be implemented by the compliance management department personnel, and a compliance monitoring report shall be produced. The compliance monitoring shall mainly include evaluation for the effectiveness of the compliance system of intellectual property rights and the relevant compliance performance, so as to ensure the realization of the purposes of intellectual property rights compliance.
Article 11 [Compliance Reporting]Enterprises shall encourage reporting of potential or actual violations of intellectual property rights’ compliance policies or obligations. Enterprises shall broaden the sources of feedbacks for compliance performance, establish reporting systems, help hotlines, feedback or suggestion boxes for relevant personnel, and set up a compliant handling system for third parties such as suppliers and contractors, focusing on the collection of feedbacks regarding the enterprises’ non-compliance actions, compliance queries and evaluations for compliance effectiveness and performance.
Article 12 [Performance Review] Enterprises shall set up scientific compliance performance review indicators of intellectual property rights, evaluate each department’s compliance performance and contributions to the compliance work in a scientific manner, incorporate compliance performance review into the annual comprehensive assessment of each department and the relevant persons in charge, and take compliance performance as an important basis for employee assessment, promotion, merit rating and other work.
The performance review shall mainly focus on the indicators related to compliance risk, including but not limited to, initiative and effectiveness of the implementation of each compliance rules, effective training ratio of departmental personnel, frequency of interventions by regulatory institutions, negative impacts arising from non-compliance issues such as penalties, compensations, damage to goodwill, etc., potential risks of non-compliance, and the record-keeping of compliance-related information, etc.
Article 13 [Non-compliance Investigation]Enterprises shall establish an investigation system for non-compliance, adhering to principles of just and fair, and promptly and thoroughly investigate any claims or suspicions of misconducts by enterprises, its employees or related third parties. They shall investigate enterprises’ responsive documentations, disciplinary or remedial measures, and adjust the compliance management system for intellectual property rights in light of these lessons learned; find out the roots of misconducts, loopholes in the system and reasons for responsibility deficiency, including the acts and duties of managers, top management and governance bodies; and prudently analyze the identified causes, taking into account the number and level of the personnel, as well as the degree, prevalence, severity, duration and frequency of non-compliance incidents.
Article 14 [documented Information Management]Enterprises shall establish a system of documented information management to ensure that the important process in the formation of relevant intellectual property rights in business management are recorded, marked, stored, protected, retrieved, preserved and disposed. Effective management shall be conducted over external documents such as administrative decisions, judicial judgements and lawyer’s letters, ensuring the accuracy of the sources and timing when those documents were obtained. The documents of external origin and record files shall be complete with clear preserve methods and retention periods. The carriers of the documents management system are not limited to paper documents, but also include electronic ones.
Article 15 [Resource Allocation]In order to ensure the proper implementation of compliance management, enterprises may set up regular budget accounts for intellectual property rights, which may include: expenses for the application, registration, maintenance, retrieval, analysis, evaluation, assessment, litigation and training for intellectual property rights; expenses for operation of compliance management institution of intellectual property rights; expense for the establishment, operation, maintenance and update of the compliance management system regarding intellectual property rights; expenses for intellectual property incentives. Enterprises that meet certain conditions may also set up reserves for intellectual property risks.
Article 16 [Confidentiality Management]Enterprises shall establish a system of confidentiality management, which specifies secret-related personnel and requires confidentiality registration and access permissions. Regarding the equipment that may easily cause leakage of intellectual property secrets, enterprises shall regulate the users, purposes, usage modes and circulation of such equipment; specify the scope of confidential information, classified level and period, as well as the requirements for transmission, preservation and destruction. The confidential areas and the areas which customers and visitors have access to shall also be identified.
Article 17 [Compliance Culture]Enterprises shall establish a hierarchical compliance training system for technical personnel, intellectual property management personnel and all employees. The construction of intellectual property culture shall be carried out in terms of enhancing the awareness of intellectual property protection and intellectual property values, creating an atmosphere of active pursuit of innovation and due respect for knowledge, attaching importance to intellectual property publicity and education. Enterprises shall combine the construction of intellectual property management system with talents cultivation, establish an incentive mechanism that is conducive to mobilize employees’ enthusiasm for int
特別鳴謝復(fù)旦大學(xué)法學(xué)院參與英文版本翻譯工作
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